"People who enjoy meetings should not be in charge of anything." - Thomas Sowell
How many meetings do you attend each week? You probably have department head meetings, staff meetings, team meetings, project meetings, progress meetings, committee meetings, subcommittee meetings, meetings planning other meetings, and meetings recapping your last meeting. The last thing anyone wants to face is another meeting in his or her day. However, if you want to get more from your team (without annoying them), you should master the art of the huddle - one of the most effective meetings any group can hold.
So why would a 15-minute huddle each morning be more impacting than any other type of meeting? If you use the time wisely, a huddle leads to effective communication and charts the course for greater productivity and teamwork.
If you want a huddle to be a truly effective means of getting things done, gather your team in a central location at the same time each and every morning. There are no excused absences from the huddle. During the meeting, have each person run down a brief synopsis of what they have in the hopper for the day. If they need something from someone else, they state that need. If they foresee a challenge, they lay it on the table and ask for help. By the end of the round robin, everyone heads back to their workspace with a solid plan for where they will focus their attention for the day.
To stay on track, complicated issues should be sidelined for a private conversation, but those talks can be scheduled in the huddle. If necessary, elect a meeting proctor to keep things moving. The process should be rapid-fire, but constructive; remember, you've committed to keeping the team for 15 minutes only.
No two teams are the same, and one type of huddle may not be as effective as another. Here are five common approaches to more effective morning meetings that you can choose from while you develop your own huddle style.
Huddles may be short, but they are powerful. Everyone is given equal time to speak, and it sends the message that leaders want to hear from those in the trenches. They keep managers in the loop, and potential problems can be identified before they become real issues. If you are tired of meetings about meetings about meetings, inject some life and real productivity into the group with a daily huddle.