Nine out of ten attendees daydream during meetings. It makes you wonder what the tenth person is doing, doesn't it? Probably talking! Meetings are notorious time-wasters, roundly criticized for their inefficacy, inefficiency, and irrelevance. Yet, we keep right on having them - the same way we always have them. If you want better results, you need more effective meetings. It's that simple. And, as it turns out, implementing effective meetings is fairly simple too.
Before you schedule your next meeting, consider the following:
Researchers Alexandra Luong and Steven Rogelberg theorize that ineffective meetings interrupt progress on a specific task, divert attention from that task, and drain mental resources. Not only do we waste the time spent in the meeting, we're so drained and overwhelmed that we don't get as much done after.
Economist John Kenneth Galbraith said that "meetings are indispensable when you don't want to do anything." It's time to shift that paradigm.
The old adage goes, "Failing to plan is planning to fail." Many meetings amount to no more than wasted time because there is little preparation. Sixty-three percent of meetings do not have a preplanned agenda. Yet, research shows a direct correlation between prep time and meeting productivity. Why not set yourself up for success?
One of the first questions you need to ask when preparing is, "Do we even need a meeting?" If the answer's yes - if you can't arrive at your goal through a phone call, face-to-face conversation, email, or other avenue - a meeting can be the most efficient way to get there. To make sure it is:
If you take time to consider all three of these elements, you'll create more effective meetings and achieve better results. It really is that simple.
What if, instead of planning their weekends or doing a mental grocery list, people actually paid attention and contributed during meetings? Instead of wasting time, you'd maximize it. Instead of draining resources and energy, you'd be leveraging them for enhanced outcomes.